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Planning and Coordination

Planning and Coordination

Full Event Planning Service

This is our all-inclusive service that covers all aspects of the planning process. This is for our clients who would like the expertise and full support of an event planner to ensure their special event far exceeds expectations without the stress and time constraints of having to organise it themselves. This service includes sourcing the following:

Venue Sourcing and Styling

Stationary Including Save The Dates

Customised Event Timeline

Budgeting

Management of RSVPs

Floristry

Lighting, Sound, Production

Bespoke Set Design & Prop Hire

Photography and videography

Entertainment

Catering

Honeymoon

Hair and Make-Up Artists

Cultural Traditional Weddings

Hotel & Accommodation

Transport

Gift list

Clothing & Accessories

Partial Event Planning Service

Our partial planning service is for our clients who wish to plan the majority of their event themselves but require support on a few key areas. This option is flexible so you can chose what elements of support you require. Some examples of what we can assist with include the following:

Venue Sourcing and Styling

Lighting, Sound, Production

Photography and videography

Bespoke Set Design & Prop Hire

Management of RSVPs

Floristry

Entertainment

Catering

Honeymoon

Hair and Make-Up Artists

Hotel & Accommodation

Transport

On The Day Coordination Service

This service is for our clients who want to relax and enjoy the event/special day without having to delegate tasks to their bridesmaids/ushers/family members to set up the venue, manage various suppliers, or direct guests throughout the day! Let us help your BIG day be stress free and run according to plan.

Venue Vists

We will visit the venue 4-6 weeks before your event to discuss the details and begin the handover

Schedule Creation

We will create a schedule for the event and agree on timings for each element

Oversee Seating

We will oversee the seating and movement of guests

Event Coordination

We will coordinate your event, before during and after to ensure the event exceeds your expectations

Eventualities

We will deal with any eventualities

Supplier Payments

We will arrange on-the-day payments for suppliers

Contact Supplier

We will contact each supplier to confirm the bookings, agreed timings and set up instructions

Vendors

We will meet vendors after the event for them to collect their items

BOOK NOW

Contact O.R. Butterfly Events

Discuss your party with our Event Designers